Registration

Registration Fee

Registration Type Fee Registration Period
Early Registration - Regular 55,000 JPY May 1, 2025 - August 15, 2025
Early Registraiton - Student 25,000 JPY
Late Registration - Regular 60,000 JPY August 16, 2025 - September 6, 2025
Late Registraiton - Student 30,000 JPY
Invited Registration 50,000 JPY May 1, 2025 - September 6, 2025

Authors have to make registration by the early registration due in order to include your presentation into the timetable on the conference.

Options Fee
Dinner - General (September 18, 2025) 5,000 JPY
Dinner - Student (September 18, 2025) 2,000 JPY
Dinner - Invited (September 18, 2025) Free of charge

Access to Registration System

1. Sign up as ConfAid user.

If you have already create your account on ConfAid system, please skip this procedure and log in ConfAid system.
The ConfAid will automatically send an e-mail for confirmation after you have created a user account. If you can not find the confirmation e-mail, it may have been sent to your spam box.

If you have already created an account for abstract submission, please use the account.

2. Log into ConfAid to proceed with your registration.

Cancellation Policy

No refunds of the Registration will be made for any reasons whatever.

Visa Information

Each of all the visitors must have a valid passport to enter Japan. In addition, participants from certain countries require to have their visas. To confirm your requirements, please contact Japanese Embassy or Consulate nearest to your residential area, or visit the website of Ministry of Foreign Affairs of Japan ( http://www.mofa.go.jp/j_info/visit/visa/index.html ).

Request of Documents for VISA

  1. Before making your request or inquiry, you should complete your registration and payment, and book your flight ticket and accommodation.
  2. Please send an email with your name and registration system username to the following address.
    visaatconfaid.com (Secretariat : KUWON Inc.)
  3. For non-conference attendees, we do not issue documents for VISA. Our support does not guarantee that you will be able to travel with the documents we issue.

Deadline for VISA request : August 17, 2025

Flow of Application
Flow of Application